Your event transport. Planned, coordinated, and accountable.
Groupbus coordinates your event and conference transport across the UK. Shuttles, airport transfers, on-site vehicle logistics. One team plans every route, matches you to vetted operators, and stays accountable until the last guest leaves.
Why event organisers trust Groupbus with their transport.
Dedicated Event Coordinator:
One person who knows your event, your venues, your timings. Not a call centre. Not a different person every time you phone.
Built Around Your Schedule:
Your transport plan is built around your event schedule. Venues, hotels, airports, conference centres. When timings shift, the plan shifts with them.
Live Tracking and Updates:
Know where every vehicle is in real time through your client portal. No guesswork. No chasing drivers. No standing at the wrong pickup point.
Covered When Plans Change:
Flight delays. Schedule changes. Last-minute additions. Your coordinator handles it before it reaches your inbox.
What Groupbus coordinates for your event.
Event & Conference Shuttles:
Multi-vehicle shuttle services between venues, hotels, airports, and conference centres. Timed to your schedule. Every vehicle tracked, every route planned, every driver briefed. For conferences, exhibitions, corporate events, and multi-day programmes.
Airport Transfers:
Group airport transfers for delegates, speakers, and VIPs. Coordinated around flight times with contingency for delays. Your ground team knows exactly when each vehicle arrives through live tracking. For international conferences, inbound groups, and corporate travel.
On-site Transport Coordination:
Dedicated on-site vehicle logistics for large or multi-venue events. Route planning, vehicle scheduling, operator management, and live coordination on the day. One team runs the transport so your events team can run the event.
What event organisers say about Groupbus.
“We relied on Groupbus for our event shuttles to the ExCeL. They delivered a great service and kept us updated throughout. Zero issues across the entire week”
“Reliable, organised and easy to work with. Groupbus delivered a great experience all summer. We’ll be back next year.”
What our clients say about Groupbus.
Amazing service, on time and reliable – would highly recommend !!!
We recently booked a work event to with Groupbus, they made sure that our every need was met, every last detail was planned out and we were kept informed and up to date at every stage of the booking.
We had an excellent experience with Groupbus! The contact person, Tom, was incredibly responsive and helpful. He promptly answered all my queries and made the booking process smooth. The bus ride itself was fantastic - comfortable and enjoyable. I highly recommend this company for their outstanding service and great travel experience.
We arranged a summer study trip. The driver Pam waited for us at the exit of the arrivals at the airport. She was always super nice and the coach was perfect. The price is competitive. We'll use that transfer for the next trips for sure.
Tom and the Groupbus team are incredible. Good communication, prices, punctuality and lovely drivers. We had a young person leave a phone on the coach and the team were extremely quick at getting it back for us.
I would like to sincerely thank you for all the support and the great transfer services you provided for our groups visits to Stonehenge and Tintagel.
Speak to an Event Transport Specialist.
Describe your event and a specialist will come back with a transport plan. Not a quote. A plan. Routes, timings, vehicle types, and contingency built around your schedule.
Single-day conference or week-long programme, one conversation is enough to see how the transport comes together.
Frequently Asked Questions.
Your coordinator adjusts the transport plan in real time. If a session overruns, a venue changes, or an extra shuttle is needed, one call updates the entire schedule. You do not need to contact each operator separately.
Yes. We regularly manage transport across multi-day conferences, exhibitions, and festivals. Your coordinator plans every day as part of one operation: airport transfers on day one, venue shuttles throughout, and departure transport on the final day.
Yes. We can provide journey reports covering vehicles used, routes, timings, and passenger numbers. This is useful for post-event reporting, budget reconciliation, and planning future events.
Most brokers compare prices and pass your booking to an operator. Groupbus coordinates your transport end to end. We plan your route, match you to a vetted operator, brief the driver, and stay accountable through delivery. If something changes on the day, your coordinator handles it. You are not left chasing an operator who does not pick up.
Pricing depends on the vehicle type, journey distance, timings, and operator availability. Once we understand your requirements, we provide a clear, upfront quote with no hidden costs. Parking, tolls, and waiting time are included so you know exactly what to expect.
Yes. We provide live tracking links so you can see exactly where your vehicle is throughout your journey. Your coordinator also monitors the vehicle internally and will update you if anything changes.
We operate across the UK and Ireland, covering London, major cities, airports, event venues, universities, and tourist destinations. If your transport requirement is outside these areas, just ask. We can usually support it through our operator network.
We have access to everything from 8-seat minibuses to 81-seat double decker coaches, including executive and wheelchair-accessible options. Your coordinator will match the right vehicle type and size to your group and route.
Yes. We regularly handle urgent and last-minute bookings. Our team sources suitable vehicles through the operator network, plans the timings, and coordinates the service so your people can move safely and on time.
Yes. For active journeys, our team provides 24/7 operational support including live updates, issue resolution, and direct communication with operators. You always have someone to speak to while travel is in progress.
Yes. We source accessible coaches and minibuses, including vehicles with wheelchair lifts, ramps, and dedicated spaces. If your group has specific mobility requirements, we match you with suitable operators from our network.
Most bookings can be cancelled free of charge up to 28 days before travel. After that, charges may apply depending on the notice period. We always outline cancellation terms clearly before you confirm a booking.